You got the interview. Great!
How did it go? Good? Bad? Not sure?
Well, instead of waiting for an answer, you can be proactive about it. In fact, doing so is in your best interests. Many employers overlook great candidates because they didn’t follow-up after the interview. Send a job interview follow-up email!
Ultimately,, employers love to see follow-up emails. It shows that you have an interest in the position. Moreover, if you’re not the chosen candidate, you can get valuable feedback for future interviews and/or gain a network contact.
In the interest of future employment, let’s look at some interview follow-up email guidelines. I’ll also give you templates for three different scenarios that will be helpful in drafting your email. Look at the at the bottom of the page for some great resources for writing follow-up emails.
Job Interview follow-up Email Guidelines
It’s always best to send a follow-up email as soon as possible. The same day as the interview is ideal, and if possible, always email within 24 hours after the interview.
Your follow-up email should have a short, clear subject that states what the email is about.
Here are a few examples:
General Format and Tips
Thank You Template
Now that we have the formatting, let’s look at a template for a thank you email.
Subject: Great to speak with you today!
Dear [Interviewer’s name],
Thank you for taking the time to speak with me today regarding the position of [name the position]. [Company name] has a wonderful strategy and business model. I enjoyed learning about [company insight from the interview].
Your insight in the interview has convinced me that this is a position I would enjoy and one where I could be a valuable asset to your team. My skills and experience in [speak about skills and experiences that would be beneficial to your employer] could be very helpful to [company name].
I thought about what you said regarding [company issue discussed in the interview], and in my experience, I found that [solution]. I base this on my experience my previous role as [previous role]. If hired, this is the insight and experience I would use to benefit your company.
Last, I have attached details of some projects discussed during our interview. Feel free to contact me if you have any questions or need any more information. I appreciate your time and thank you for your consideration.
You don’t have to use every section of this template. It’s a general guideline that hits all aspects of the steps we reviewed earlier. This standard thank-you email can be altered to fit your needs.
Hear about Progress Template
Now that you sent a thank you email. What’s next?
Well, hopefully you received a positive response, but that’s not always the case.
Sometimes employers get busy and forget to respond to everyone. This can happen in smaller companies where the hiring manager is playing many roles within a company.
It might feel a little pushy to write this email, so it’s important to be both polite and professional. Also, always wait until after the hiring deadline to send this follow-up email.
The email should be even more concise than the thank-you email and contain:
It’s that simple. Here is an example:
Subject: follow-up regarding [position]
Dear [Interviewer or hiring manager],
I wanted to check in as you mentioned you would make your hiring decision for [position] by [deadline].
I’m still very interested in the position and think I would be a valuable asset to your team.
Please let me know if you have any update, and if I could provide any additional information that would help you in your decision-making process.
Thank you again for your consideration.
Get Feedback Template
If you still haven’t heard from the potential employer after sending a second follow-up email or if you heard they hired someone else, that’s okay! Keep interviewing as much as possible until you find an ideal position.
However, a great way to get better at the interviewing process (specifically as a non-native speaker) is to get feedback from the hiring manager. Though not guaranteed, use the template below to gain a mentor or put your name in mind for future openings at the company.
Subject: Staying in Contact
Dear [Interviewer or Hiring Manager],
I hope everything is well. I wanted to thank you again for your time and say that I really enjoyed the interview process with you and [company]. Particularly, I found your insight into [some aspect of the interview that was insightful] to be very useful.
If you know you didn’t get the position, add this line:
I read/heard that you hired someone else for the position and understand if I wasn’t the right fit.
As someone who is seeking a career in [career field], I’d like to learn more about how you gained and developed the skills necessary to be in your position. If you have any advice or feedback from the interview, I would greatly appreciate it.
Again, I appreciate your time and please keep me in mind if there are any future openings at [company].
Using these templates will help you be a step ahead in your job search. Be sure to adjust each template to your needs. Also, make use of the information received during your interview.
If you need more information about interviewing, here is a link to our article about asking the right questions during the interview. It can provide valuable insight into your job search.
As always, carefully review your spelling and grammar before sending your email, and good luck with your job hunt!
Other Resources for writing a follow-up Email:
Job sites are especially for follow-up email tips and advice. Here are some of my favorite follow-up email tutorials outside of Magoosh. (All of these are American jobsites, so they’re especially useful to non-native English speakers.)